Data Management Guide Specification-PDF

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The Deep Foundations Institute’s September 2022 Data Management Guide Specification provides a framework for managing construction data from collection through final turnover. Intended to be adapted for each project, it aims to support timely quality review, progress monitoring, efficient data use, and preservation of a complete project record.<br /><br />The Contractor is responsible for maintaining accurate, consistent, secure, and backed-up records; verifying and cleaning data; and supplying raw data in accessible, preferably nonproprietary formats with clear metadata. Contract-required data belongs to the Site Owner, while the Contractor generally retains ownership of data gathered for its own purposes and of its software. However, the Owner must be able to review processing methods and cannot be prevented from monitoring or evaluating the work. Project information may not be disclosed publicly without prior written approval.<br /><br />The specification establishes expectations for data delivery, record tracking, standardized file names, spatial reference systems, photographs, and Owner access. It calls for a documented SQL enterprise database, a secure file-sharing service, and—where project needs warrant—web-based spatial and dynamic-data interfaces and full-scale GIS. Data is generally uploaded promptly, with some continuously monitored data requiring real-time access. Backups must be maintained, with no data left unbacked-up for more than 24 hours.<br /><br />Before construction, the Contractor submits data samples and plans for collection, quality control, data transfer, backups, and recovery. The Contractor and Owner then develop a comprehensive Data Management Plan together and update it as project systems or data change. Qualified data-management staff, training, and coordination meetings are also required.<br /><br />At closeout, the Contractor provides verified databases, file indexes, GIS source materials, and a Data Management Manual documenting workflows, schemas, metadata, processing, and system details. Requirements for specific work—such as grouting, instrumentation, drilling, barrier walls, and concrete—can be tailored to the project.
Keywords
data management
construction data
quality control
project records
SQL database
GIS
metadata
backup
data transfer
closeout